Privacy Policy
Your Privacy Matters to Us
At Appleman Nutrition, we understand that seeking nutrition guidance often involves sharing personal and sensitive information. Just as we create a safe, confidential space in our practice for you to discuss your relationship with food and health, we're equally committed to protecting your privacy in all our digital interactions.
Information We Collect
Information You Provide Directly When you contact us, schedule appointments, or interact with our services, you may provide:
Contact information (name, email address, phone number)
Health and nutrition-related information shared during consultations
Communication preferences
Billing and insurance information
Feedback and survey responses
Information Collected Automatically When you visit our website, we may automatically collect:
Device and browser information
IP address and general location data
Pages visited and time spent on our site
Referring website information
Cookie data (as described in our Cookie Policy)
How We Use Your Information
Providing Our Services
Scheduling and managing your appointments
Delivering personalized nutrition counseling and support
Communicating about your care and follow-up
Processing payments and insurance claims
Maintaining your clinical records
Improving Our Practice
Understanding which resources and services are most valuable
Enhancing our website and educational content
Developing new programs that serve our community's needs
Ensuring our communications are relevant and helpful
Legal and Safety Requirements
Complying with healthcare regulations and legal obligations
Protecting the safety and security of our clients and staff
Maintaining accurate records as required by professional standards
How We Protect Your Information
We implement comprehensive security measures to protect your personal information:
Technical Safeguards
Encryption of sensitive data during transmission and storage
Secure, password-protected systems for all client records
Regular security updates and monitoring
Limited access controls for our team members
Administrative Safeguards
Staff training on privacy and confidentiality requirements
Clear policies and procedures for handling personal information
Regular review and updating of our privacy practices
Incident response procedures for any potential breaches
Physical Safeguards
Secure storage of paper records
Controlled access to our offices and filing systems
Proper disposal of documents containing personal information
Sharing Your Information
We respect your privacy and do not sell or rent your personal information to third parties. We may share your information only in these limited circumstances:
With Your Consent
When you explicitly authorize us to share information with other healthcare providers
For referrals to specialists or other practitioners (with your permission)
For Treatment Purposes
With other members of your healthcare team when coordinated care is in your best interest
With insurance companies for billing and prior authorization purposes (as permitted)
As Required by Law
When disclosure is required by healthcare regulations
In response to valid legal process
To protect the safety of individuals or the public
Your Rights & Choices
You have important rights regarding your personal information:
Access and Updates
Request access to the personal information we have about you
Correct or update inaccurate information
Request a copy of your health records
Communication Preferences
Choose how and when we contact you
Opt out of marketing communications (while still receiving care-related communications)
Update your contact preferences at any time
Data Portability
Request that we transfer your information to another healthcare provider
Receive your health information in a format you can easily use
Retention of Your Information
We retain your personal information only as long as necessary to:
Provide ongoing care and support
Meet legal and regulatory requirements
Resolve any disputes or legal matters
Honor your requests for historical health information
Clinical records are maintained according to professional standards and state regulations, typically for a minimum of seven years after your last appointment.
Children's Privacy
Our services include pediatric nutrition counseling, and we're committed to protecting children's privacy. When providing care to minors, we work closely with parents or guardians while respecting appropriate confidentiality boundaries based on the child's age and circumstances.
Changes to This Privacy Policy
We may update this privacy policy periodically to reflect changes in our practices, services, or applicable laws. We will notify you of any significant changes and post the updated policy on our website with the effective date.
International Considerations
Our practice primarily serves clients in New York, Connecticut, and Florida. If you're accessing our services from outside the United States, please be aware that your information may be transferred to and processed in the United States, where privacy laws may differ from those in your country.
Contact Us About Privacy
Your privacy is important to us, and we're here to address any questions or concerns you may have. If you would like to:
Exercise any of your privacy rights
Report a privacy concern
Request more information about our privacy practices
Update your contact preferences
Please contact us at:
Rebecca Appleman, RD
Founder & Executive Director
Email: rebecca@applemannutrition.com
Phone: 917-885-4624
We will respond to your privacy-related inquiries promptly and work with you to address any concerns.
Effective Date
This Privacy Policy is effective as of 7/9/25 and applies to all information collected by Appleman Nutrition through our website, services, and client interactions.
At Appleman Nutrition, we believe that trust is fundamental to effective healthcare relationships. We're committed to earning and maintaining your trust through transparent, responsible handling of your personal information while providing you with exceptional nutrition care and support.